Receivables and Payables
Every instrument and due date in one place: what is left to collect, what to pay, when each falls due and what state it is in.
It is the treasury forecast for the coming weeks calculated on real documents, not on a spreadsheet somebody updates when they can. With expected inflows and outflows in front of you, a cash squeeze can be seen coming with enough time to negotiate a deferral or bring a payment forward, which is exactly when something can be done about it.
On the receivables side, each instrument keeps its status (issued, remitted, collected, returned) and its history, so chasing no longer depends on somebody remembering who they called last week. Unpaid items and returns come back into the ledger with their reason, and exposure per customer is visible before accepting the next order.
Selected due dates pass straight into a SEPA batch, and transactions arriving from the bank reconcile against them without intervention.
Due dates and statuses
Every instrument knows where it stands
Due dates are generated automatically when an invoice is issued, following the payment terms agreed with each customer or supplier: cash, thirty days, sixty with confirming, three instalments. There is nothing to create by hand and nobody's terms to remember.
From there, each instrument carries its status (issued, remitted, collected, returned, deferred) and its movement history. That answers at a glance the two questions repeated every week in admin: what is outstanding and what has already been done to collect it.
A partial payment leaves the remainder live in the ledger; a negotiated deferral changes the date while recording who authorised it. None of that gets lost in an email.
Cash forecasting
Seeing the cash squeeze while you can still act on it
With expected receipts and payments on the same timeline, the forecast for the coming weeks is a calculation over real documents rather than a spreadsheet somebody updates when they can, and which is usually out of date on precisely the day it is needed.
What makes seeing it early useful is the room to manoeuvre. Three weeks ahead you can negotiate a deferral with a supplier, push the chasing of two large invoices or move an investment to the following month; on the day itself you can do none of the three.
Real account balances come from bank reconciliation, so the forecast starts from what is actually in the bank rather than from the last closing.
Unpaid items and risk
Chasing systematically, not when somebody remembers
Returned debits come back into the ledger with their reason and their charges, without losing track of which invoice they were or how many times collection has been attempted. With that, chasing stops depending on the memory of whoever called last week.
Overdue debt is shown grouped by customer and by age, which is how you decide who to call first. And each customer's accumulated exposure is visible before accepting the next order, the only moment when that figure is any use.
Bad debt rarely appears all at once: it appears when nobody looks at the thirty days overdue because the customer has been with you for years. Seeing it in a sorted list changes the conversation.
Clearing things up
Frequently asked questions
Answers to what we get asked most.
Are due dates created automatically?
Yes, when the invoice is issued, following the payment terms agreed with each customer or supplier: cash, thirty days, sixty with confirming or several instalments. There is nothing to create by hand and nobody's terms to remember.
Can I see the cash forecast?
Yes, with expected receipts and payments on the same timeline, calculated over real documents. Seeing it weeks ahead is what gives you room to negotiate a deferral, bring chasing forward or move an investment to another month.
What happens with a returned debit?
It returns to the ledger with its reason and its charges, keeping the link to the invoice that originated it and the number of collection attempts. Chasing then continues where it left off instead of becoming a loose entry somebody has to investigate.
Can I see a customer's accumulated exposure?
Yes, and it is visible before accepting the next order, the only moment when that figure is any use. Overdue debt can be viewed grouped by customer and by ageing, which is how you decide who to chase first.
Accounting and finance
Invoices post themselves, AEAT tax forms are built from real data and the bank reconciles almost on its own. With Verifactu, TicketBAI and SII solved.
Verifactu
Compliance with the Spanish tax authority's Verifactu regulation: every invoice generates a signed invoicing record chained to the previous one, with its QR code and, if you choose that mode, immediate submission to the tax authority.
View moduleTicketBAI
TicketBAI compliance for invoicing to the Basque regional tax authorities: electronic signature on every invoice, chained records, QR code and submission to the relevant administration.
View moduleSII (AEAT)
Immediate Supply of Information on VAT: the record books of issued and received invoices are reported to the Spanish tax authority within the legal deadline, with no manual work.
View moduleBank Reconciliation
Connect to your banks, download transactions without anyone exporting a file, and reconcile them automatically against receipts, payments and accounting entries.
View moduleSEPA Remittances
Direct debit collection orders and credit transfer payment orders, generated from outstanding due dates and ready to upload to your bank.
View module