El Siete Formación
Product: CSG-360
Sector: Training
Meet your legal duties and prove it when you are asked
An anonymous whistleblowing channel, a harassment protocol, coordination with your contractors, a document manager with expiry alerts, document signing and a visitor log.
What it includes
- Whistleblowing Portal
- Workplace Harassment Protocol
- CAE · Activity Coordination
- Anti-Fraud Law
- Document Manager
- Document Signing
- Visitor Log
- Key Management
Complying with the law is not having a folder full of paper; it is being able to prove it the day someone asks. This area brings together what your company needs to do that. The whistleblowing channel is a portal of your own, with its own address, where anyone can report without giving their name: they get an identifier and a PIN to follow the case and reply, and the content never travels by email, so confidentiality actually holds. The workplace harassment protocol opens a structured, numbered case file, with the informant's signature and files kept apart, that only administration can modify.
In contractor coordination, documentation is required from the company and also from every worker, vehicle and machine that sets foot on site: the system warns a week before expiry, warns on the day it expires and marks the document as expired the day after, so the site access light stops being green on its own. The document manager centralises contracts, certificates and payslips with permissions by profile and document type, alerts before anything expires and a receipt of the first download.
Documents that need signing are issued to the whole workforce at once and signed on screen, recording both acceptance and refusal. And at reception, the visitor log records who comes in, who they are visiting and with which signature, with the access policy and the emergency plan accepted before they walk through. Underneath it all runs the anti-fraud layer: every relevant operation is kept in a read-only history sealed with SHA-256, and an integrity report checks whenever you want that nothing has been altered.
Whistleblowing channel
An internal reporting channel that actually holds up
EU whistleblower protection law requires companies above a certain size to have an internal reporting channel, and that channel must guarantee the reporter's confidentiality. A mailbox does not: email passes through servers, gets forwarded and leaves a trail with names on it.
The whistleblowing portal is a site of its own, with its own address, where anyone can report without giving their name. On submitting they receive a reference and a PIN to come back, follow the case, answer questions and add information. The content never travels by email.
And inside, a case file
Each report arrives with its type, severity and location, and is handled with statuses and deadlines, which the law also sets. Only those with the right profile can access it, and attached evidence is stored apart from the rest of the company's documentation.
Contractor coordination
Nobody enters the site without their paperwork in order
Business activity coordination requires exchanging documentation with every company working on your premises. In practice that means chasing certificates from a dozen contractors by email and checking by hand whether they are still valid.
Here each contractor uploads their documentation to their own space: the company's, that of each worker who will access the site, and that of machinery and vehicles. The system tracks expiry dates, warns before they lapse and keeps the history of what was validated and when.
Documentation is organised into packages per type of work or activity, so each contractor is asked for exactly what applies to them rather than a generic list nobody completes. And whoever is not up to date is visible at a glance, before they turn up at the gate.
Document manager
The document you need, found in seconds and only by the right people
The document manager stores company documentation classified by type and attached to whatever it belongs to: an employee, a customer, a vehicle, a site. Each document type has its expiry date and alerts, and each profile sees only what applies to it.
That last part matters more than it seems: in a shared folder, either everyone sees everything or you build a permission hierarchy nobody maintains. Here permission travels with the document type and the user's profile.
Documents that get signed
Delivering payslips, internal policies, protocols or certificates is done with the employee's digital signature: it is sent, signed from their portal and filed with a record of who signed, which document and when. No printing, no scanning, no chasing who still owes you the paper.
What it includes
Compliance and documents
8 modules
Whistleblowing Portal
An internal reporting channel with its own address, where anyone can report without giving their name and then follow the case with a reference and a PIN.
Workplace Harassment Protocol
A structured, numbered case file for harassment reports, with the reporter's signature, submitted files stored separately and access restricted to administration.
CAE · Activity Coordination
Each contractor uploads their documentation to their own space (the company's, that of every worker who will access the site, machinery and vehicles) and the system tracks expiry dates and validations.
Anti-Fraud Law
Relevant operations are kept in a tamper-evident history with integrity sealing: who did what and when, with no way to change it afterwards.
Document Manager
Company documentation classified by type and attached to what it belongs to (an employee, a customer, a vehicle, a site) with its expiry date, alerts and permissions.
Document Signing
Documents are sent and signed digitally from the employee portal, with a record of who signed, which document and when.
Show the remaining 2 modules
Visitor Log
A digital record of who enters your premises, who they are visiting, why, and their entry and exit times.
Key Management
Track your premises' physical keys and know at any moment who holds each one, with handovers and returns recorded.
Success stories
Companies already using it
Grupo Inverdama
Product: CSG-360
Sector: Services and maintenance
M&G
Product: CSG-360
Sector: Cleaning and facility services
Edificam
Product: CSG-360
Clearing things up
Frequently asked questions
Answers to what we get asked most.
Does the whistleblowing channel comply with the law?
It is built in line with whistleblower protection regulations, mandatory for companies with more than 50 employees: it allows confidential or anonymous reports, with case tracking and control of response deadlines.
Can I control my contractors' paperwork?
Yes. In the contractor coordination module each company uploads its paperwork, the system controls expiry dates and approvals, and nobody enters the site without their documents in order.
Can a report be filed anonymously and then followed up?
Yes. The reporter can submit without giving their name and receives a reference and a PIN to come back, follow the case, answer questions and add information. The content never travels by email, which is what breaks confidentiality in an ordinary mailbox.
What happens with documentation that expires?
Each document type carries its expiry date and alerts, both in the document manager and in contractor coordination. The system warns before it lapses and keeps the history of what was validated and when, so whoever is not up to date is visible before they turn up at the gate.
Does it include the workplace harassment protocol?
Yes, with a structured, numbered case file, the reporter's signature and the submitted files stored separately, accessible only to the corresponding admin profile. Handling records every step and every date, which is the evidence that the company acted diligently.
Can employees sign documents digitally?
Yes. Payslips, internal policies, protocols or certificates are sent, signed from the employee portal and filed with a record of who signed, which document and when. No printing, no scanning, no chasing whoever still owes you the paper.