Salgado Limpiezas
Product: CSG-360
Sector: Cleaning and facility services
Your people, managed without paperwork
Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.
What it includes
- Time Tracking and Attendance
- Work Shifts
- Leave and Holidays
- Work Calendar
- Organisation Chart
- Employment Contracts
- Employee Portal
- Pre-payroll
- +9 modules
Comprehensive management of your company's people, from the moment a candidate enters a selection process to last month's salary cost. Working time is recorded from a phone, a browser or a physical terminal (with fingerprint identification if your activity calls for it) and checked against the planned shift, so gaps between what was scheduled and what was actually worked surface on their own.
Employees request holidays, leave and payroll advances from their own portal, managers approve or reject with one click, and balances are calculated without anyone keeping a separate spreadsheet. Each site works with its own calendar and local public holidays, and the organisation chart makes clear who is who and who approves what. At month end, payroll preparation pre-calculates each employee's items day by day (hours, bonuses, allowances and incidents) from the time records, work reports and calendars you already have, and exports it ready for your payroll firm.
And everything an inspection or an audit may ask for is documented: contracts and their renewals, medical check-ups with a warning before they expire, PPE handed over with the worker's signed receipt, job descriptions, and non-conformities with their corrective action. HR stops chasing paperwork and focuses on people.
Time and attendance
The time record the law requires, through whatever suits each role
Recording working hours is compulsory for the entire workforce in Spain, and the records must be kept for four years at the labour inspectorate's disposal. Complying should not force everyone to clock in the same way, because not everyone works the same way.
- From the browser, for anyone at an office desk.
- From a phone, with optional geolocation on the clock-in, for anyone starting their day at a customer's site.
- From a physical terminal at the entrance, with fingerprint or biometric reading where the activity calls for it: it identifies the person and rules out clocking in for a colleague.
What actually produces information
Clock-ins are matched against the planned shift, so deviations surface on their own: late starts, early finishes, unclosed days, extra hours. Exceptions are justified with a reason and stay documented, and the system flags whatever falls outside the plan instead of waiting for somebody to review a listing at month end.
Shifts and calendars
Who works, when and where, settled before the week starts
Shift planning spreads your workforce across schedules, sites and work groups. You design rotations for the cycles that repeat (mornings, afternoons, nights, weekend cover) and apply them to a whole team without placing each person one day at a time.
Every employee checks their shift from the portal and knows where they are expected, so planning stops being a paper roster that only its author can read.
The working calendar that applies to each site
Calendars are defined per company site, with their national, regional and local public holidays and their working days. They are the basis on which holiday entitlement is calculated, clock-ins are checked and shifts are planned: a company with branches in two provinces does not have a single calendar, and the system does not force it to pretend otherwise.
Pre-payroll and costs
Payroll prepares itself from data you already have
Closing the month usually means gathering by hand what is scattered across time tracking, work orders, calendars and a notebook. Pre-payroll does that job: it pre-calculates each employee's items day by day (regular and overtime hours, bonuses, per diems, night shift, exceptions) and applies the corresponding amounts.
Everything is reviewed and adjusted from a single screen, with the daily detail in view so any figure can be justified, and the closed month is exported to your payroll provider. The gain is twofold: manual gathering disappears, and so do the errors that creep in when retyping elsewhere what the system already knew.
And afterwards, the real cost
Payslips are imported back to analyse salary cost per employee, department, site and period. It is the view you need to budget a hire or compare what a team costs against what it invoices.
What it includes
HR and time tracking
17 modules
Time Tracking and Attendance
Working time records that meet legal requirements, from a phone, a browser or a physical terminal, with optional geolocation and access control.
Work Shifts
Shift planning by schedule, site and work group, with rotations for repeating cycles and the roster visible to every employee.
Leave and Holidays
Employees request their holidays and leave from the portal, the manager approves or declines in one click, and balances recalculate themselves.
Work Calendar
Working calendars per company site, with their national, regional and local public holidays and their working hours.
Organisation Chart
A visual organisation chart with departments, roles and reporting lines.
Employment Contracts
Each employee's employment contracts from their record: type, dates, working hours, grade, reason and renewals.
Show the remaining 11 modules
Employee Portal
Every person has their own space to check their details, request what they need and sign their documents, without emailing anyone.
Pre-payroll
Prepare payroll before sending it to your adviser: the system pre-calculates each employee's items day by day from clock-ins, shifts, work records and the calendar, and applies the corresponding amounts.
Payroll Costs
Import payslips and analyse real salary cost per employee, department, site and period.
Payroll Advances
The employee requests the advance from their portal and admin approves or declines it in one click, with automatic notice both ways.
Surveys
Internal staff surveys with aggregated results: engagement, satisfaction, appraisals and any question you want to ask in a structured way.
Medical Check-ups
Tracking of staff medical check-ups and their expiry dates, with automatic alerts before they lapse.
PPE and Workwear
A record of personal protective equipment and workwear issues, with the employee's acknowledgement: what was handed over, when and to whom.
CVs and Recruitment
A candidate database and tracking for every recruitment process, from application through to onboarding.
Biometric Clock-in
Biometric attendance and access control terminals integrated with time tracking, to identify the person beyond doubt.
Job Position Documentation
Every role documented with its duties, responsibilities, hazards and requirements.
Non-Conformities
Recording and follow-up of non-conformities through to closure: what happened, what corrective action was taken and whether it worked.
Success stories
Companies already using it
Resnova
Product: CSG-RRHH
Sector: Industry and manufacturing
Agasfra
Product: CSG-360
Sector: Services and maintenance
Daisa
Product: CSG-RRHH
Sector: Industry and manufacturing
Clearing things up
Frequently asked questions
Answers to what we get asked most.
Does time tracking comply with the law?
Yes. Each worker's daily working time is recorded with clock-in, breaks and clock-out, and the record is retained and can be exported by employee and period, which is what a labour inspection asks for.
How do employees clock in?
From their phone (with geolocation if enabled), from a browser, by scanning a QR code placed at the workplace, or at a biometric terminal. The options can coexist depending on the role.
Can employees manage their own holidays?
Yes. Each employee has a portal where they check their balance, request holidays and leave, see their team's absence calendar and access their documents. Their manager approves or rejects from the same place, and everything is logged.
Does it integrate with payroll?
Payroll preparation pre-calculates each employee's items from time records, shifts, work reports and the calendar, and exports to Excel to send to your payroll provider. Costs from issued payslips can be imported back to analyse real salary cost.
Can I plan shifts and compare them against clock-ins?
Yes, and that is exactly where the value is. Shifts are planned by schedule, site and group, with rotations for repeating cycles, and every clock-in is matched against the planned shift. Late starts, absences and extra hours surface on their own, with no listings to review.
What is documented in case of an inspection?
The working time record with its justified exceptions, holiday and leave requests showing who approved them and when, employment contracts and their renewals, PPE issues with the employee's acknowledgement, medical check-ups and their expiry dates, and the documentation for each job role.