Work Shifts

Building a roster person by person becomes impossible as soon as there are more than ten workers and several sites. Here you define the schedules, group the roles and apply rotations (mornings, afternoons, nights, weekend cover) across a whole team at once.

Every employee checks their shift from the portal and knows where they are expected, so planning stops being a sheet pinned to the wall that only its author understands and that is out of date after the first change.

And because the planned shift is matched against the actual clock-in, the gap between planned and worked shows up immediately. That is where the overtime nobody had counted appears, along with the shifts that are systematically covered with fewer people than planned.

Rotations

Planning a whole team, not person by person

A shift-based company's roster is almost never original: it repeats every two, three or four weeks with the same structure. That is why the work is not placing each person one day at a time, but defining the cycle once and applying it.

You declare the schedules (morning, afternoon, night, split, weekend cover) group the roles that rotate together and apply the rotation across the group. From then on the roster generates itself and you only touch the exceptions, which are the ones that genuinely need judgement.

Planning is per site, so a company with several locations does not share one impossible roster: each has its own, with its own people and its own working calendar.

Everyone knows where they are

The roster stops being a sheet on the wall

Every employee checks their shift from the portal or their phone: which days they work, on what schedule and at which site. When something changes, the people affected see it rather than finding out on arrival.

This solves a problem that costs money and appears in no report: the shift somebody assumed was theirs, the cover taken for granted, and the notice sent through a messaging group not everyone is in.

And because the roster is the same one time tracking compares against, planning properly has an immediate consequence: the deviations that surface are real, not noise from an out-of-date roster.

What the comparison reveals

Where the hours nobody planned actually go

Comparing the planned shift with the actual clock-in is not only about catching people who arrive late. Above all it reveals patterns that would otherwise go unnoticed for months:

Shifts systematically covered with fewer people than planned, a decision nobody made that ends up in incidents.
Overtime concentrated in two or three people, with the employment and financial risk that carries.
Sites with structural deviation between planned and actual, usually a sign that the assigned headcount does not cover the service.

These are conversations that change when held with a figure in front of you rather than an impression. And the resulting hours pass straight into pre-payroll with their item and their amount.

See shift planning in a demo

Clearing things up

Frequently asked questions

Answers to what we get asked most.

Do I have to plan person by person?

No. You define the schedules, group the roles that rotate together and apply the rotation across the whole group. The roster generates itself and you only touch the exceptions, which are the ones that genuinely need judgement.

How does each employee know their shift?

From the employee portal or their phone: which days they work, on what schedule and at which site. When something changes, the people affected see it rather than finding out on arrival or through a messaging group not everyone is in.

Does it work for several sites with different calendars?

Yes. Planning is per site, and each has its own people and its own working calendar with its local public holidays. A company with branches in two provinces does not share one impossible roster.

What does comparing shift against clock-in reveal?

Shifts systematically covered with fewer people than planned, overtime concentrated in two or three people, and sites with structural deviation between planned and actual, usually a sign that the assigned headcount does not cover the service.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.