Employee Portal

It is the module that removes the most administrative load, because it turns into self-service the tasks that today eat half of somebody's day: booking holidays, checking remaining days, downloading a payslip, requesting an advance, looking up next week's shift or signing up for a course.

On the other side, the manager resolves in one click and everything is recorded with its date, so the "I asked you two weeks ago" conversation disappears, and so does the shared folder where payslip PDFs used to pile up.

Documents are delivered and signed digitally with a record of who signed, what they signed and when. For a company with shifts or with people spread across sites, that is the difference between handing over a notice and being able to prove it was handed over.

Self-service

What today eats half of somebody's day

In any company there is one person who spends a significant part of their week on small requests: how many holidays have I got left, send me March's payslip, what shift am I on next week, I need a certificate. None is difficult; together they are a full day.

The portal turns them into self-service:

Holidays and leave: requests, balance and the status of each one.
Payslips and documents: direct download, without asking.
Payroll advances, with their approval and history.
Shifts for the coming weeks.
Training: assigned courses and those open for enrolment.
Personal details, to report a change of bank account or address.

The manager resolves in one click and everything is recorded with its date. The result is not just saved time: requests stop depending on somebody answering an email.

Signed documents

Handing over a notice and being able to prove it

They are not the same thing. A payslip emailed, an internal policy pinned to a board or a protocol handed out in person all cover the easy part; the hard part is proving months later that this specific person received it.

From the portal, documents are delivered and digitally signed, with a record of who signed, which document and when. It works for payslips, notices, policies, protocols, PPE issues and any document the company needs to evidence.

For a workforce on shifts or spread across sites, this replaces the print-chase-scan cycle, which in any case always leaves two or three people unsigned and nobody knows which.

Transparency

The effect nobody measures but everybody notices

A good share of internal tension around HR comes not from the decisions but from the opacity: not knowing the status of what you asked for, not being able to look up your own data without asking a favour, or finding out that a request was buried three weeks ago.

When each person can see their data, their requests and their documents whenever they want, that friction disappears without anyone having to manage it. And the company gets something concrete in return: every request stops living in conversations and becomes documented with its date, which is what you need the day you have to answer a grievance or an inspection.

See the employee portal in a demo

Clearing things up

Frequently asked questions

Answers to what we get asked most.

What can an employee do from the portal?

Request holidays and leave and check their balance, download payslips and documents, ask for advances, see their shifts for the coming weeks, sign up for open courses and report a change of personal details. All without emailing anyone.

Can it deliver documents for signature?

Yes. Payslips, internal policies, protocols, notices or PPE issues are sent and signed digitally, with a record of who signed, which document and when. That is what separates handing over a notice from being able to prove it.

How much admin work does it save?

The time spent today answering small, repeated requests: how many days have I got left, send me March's payslip, what shift am I on next week. None is difficult, but together they add up to a day a week in any HR department.

Is it usable for staff who are not office-based?

Yes, it is used from a phone, which is what makes it viable for shift-based workforces or people spread across sites. That is in fact where it shows most, because they are the ones who today depend on visiting the office or calling for anything.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.