PPE and Workwear

An employer's duty does not end at buying PPE: it has to be issued, training given, and all of it provable. On the day of an accident or an inspection, the question is not whether gloves were purchased but whether there is a record that this person received theirs and on what date.

Every issue is linked to the employee and the role, with model and size, and signed digitally from their portal. That acknowledgement is exactly the evidence you need to produce, and until now it lived on a signed sheet somebody had to find in a filing cabinet.

On top of that, the issue history shows real consumption per role and per period, which serves two practical purposes: budgeting next year's spend and spotting where too much is being spent or too little renewed.

The actual obligation

Buying the PPE is the easy part

An employer's duty under occupational risk prevention does not end at purchasing protective equipment: it has to be issued to the right people according to their role, training given, replacements provided when it expires or wears out, and every one of those steps has to be provable.

On the day of an accident or an inspection, the question is never whether gloves were bought. It is whether there is a record that this specific person received theirs, which model, on what date and whether it was still valid. Without that record, having complied and not having complied look far too similar.

Here each issue is linked to the employee and their role, with model, size and date, and signed digitally from their portal. The acknowledgement is exactly the evidence you need to produce.

What each role needs

Issuing stops being decided case by case

Once job roles are documented with their hazards and requirements, the equipment each one needs stops being a decision somebody makes from memory the day a new person starts.

That shows up at two specific moments:

On a new hire: you know what has to be issued before day one, without asking anyone.
On a role change: you can see what new equipment is required and what is no longer needed.

The same flow covers workwear: which garments, which sizes, how many per season and when replacement is due.

Consumption

How much is really being used, and where

The issue history is not only for answering an inspection: it is also the only reliable figure on what each role and each site consumes across the year.

It settles two questions usually answered by eye:

How much to budget for next year, with real consumption in front of you rather than the supplier invoice as the only reference.
Where something is off: a site using three times the gloves of another with the same activity is not a statistical curiosity, it is worth looking into.

If the material is also held in stock, issues deduct inventory and the minimum level warns before somebody ends up without equipment for lack of replacement, which is the most common reason people work without it.

See PPE control in a demo

Clearing things up

Frequently asked questions

Answers to what we get asked most.

What has to be provable about PPE?

That they were issued to the right person for their role, when, which model, and that they were still valid. On the day of an accident or an inspection the question is not whether they were bought, but whether there is a record that this person received theirs and on what date.

How is the issue signed for?

Digitally from the employee portal, with a record of who signed, what they received and when. That acknowledgement is exactly the evidence you need to produce, and it replaces the signed sheet somebody had to find in a filing cabinet.

How do I know what equipment each role needs?

They are defined in the job documentation, with its hazards and requirements. So on a new hire you know what to issue before day one, and on a role change you can see what new equipment is required and what is no longer needed.

Is it useful for controlling spend?

Yes. The issue history gives real consumption per role, site and period, useful both for budgeting next year and for spotting anomalies: a site using three times the gloves of another with the same activity is worth looking into.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.