Management software for construction and refurbishment companies
Know the real cost of every job while it is still running, not at final settlement, and have your subcontractors' paperwork in order before they set foot on site.
The problem
The estimate is worked out in detail and then the job lives somewhere else entirely: reports in a notebook, material delivery notes in the van, hours on last week's timesheet and overtime in the site manager's head. By the time it all adds up, the job is finished and the margin is whatever it turned out to be. Meanwhile subcontractors come and go with paperwork that is not always current, and a single missing document for one worker is enough to turn a visit from the inspectorate or the safety coordinator into a problem.
How we solve it
A job opens as a project with its contract, its phases and its budget, and estimates in the Spanish BC3 format are imported with their chapters, items and measurements, without retyping hundreds of lines. From there the system continuously compares planned against actual: the hours workers book against each task, the materials leaving the warehouse or arriving on site and the subcontracted work all add cost to the item they belong to, so the overrun shows up with the job half done, which is when something can still be done about it. Reports capture what was executed from a mobile, with progress photos and the site supervisor's signature where required, and the monthly valuation comes straight out of that without redoing the estimate. Time tracking works on site with a QR code or geolocation, so the clock-in proves presence at the right job and feeds payroll preparation with hours and bonuses already calculated. And contractor coordination demands the paperwork from every company, worker, vehicle and machine coming in, warns before expiry and flags what has lapsed, so site access no longer depends on somebody remembering to check a folder.
Job cost
Knowing how a job's cost is running without waiting for the final account
An overrun does not appear all at once at the end: it builds from the first week, in hours nobody wrote down, in material ordered twice and in subcontracted work agreed verbally. The system continuously compares planned against actual, so the drift is visible with the job half done, which is when something can still be done about it.
Everything loads onto the item it belongs to
The hours workers book against each task, the materials leaving the warehouse or arriving on site and third-party work all add cost to their chapter and their item, not to a general bucket called "the job".
Planned and actual, on the same screen
The job record sets the budget against what has been consumed, item by item. The conversation stops being "I think we are tight" and becomes a number.
The monthly valuation comes out of that
What has been executed and measured on site feeds the valuation without redoing the estimate or measuring off the drawings again.
It rests on project management, time allocation and inventory and stock.
BC3 estimates
From the BC3 file to item cost control without typing a line
A construction estimate has hundreds of lines organised into chapters and items, each with its measurement, its unit price and its breakdown. Entering that by hand is not merely slow: it is where the errors appear that later surface in a valuation, when correcting them already means renegotiating. The importer reads the BC3 file and turns it into the project budget, keeping its whole structure.
It is the industry standard, wherever it comes from
It works both for what your surveyor prepares in their measurement software and for what arrives from a client, a main contractor or a tender.
From there it is a living budget
Hours and materials are booked against those items, planned is compared with actual and completed work is valued. The BC3 stops being a closed document and becomes the cost structure of the job.
Variations do not force you to start over
A design change comes in as another version of the budget, preserving what was already booked against the previous one.
This is handled by the BC3 importer, inside projects.
Contractor coordination
Subcontractor paperwork in order before they set foot on site
Contractor coordination requires exchanging documentation with every company working on your premises, and on a building site that means chasing certificates from a dozen subcontractors by email, filing them in a folder and checking by hand whether they are still valid. At any volume, that system always breaks.
Each subcontractor uploads to their own space
Company paperwork, paperwork for every worker who will be on site, for the machinery and for the vehicles. Your administrator does not upload it: whoever holds it does.
You ask for what applies, not a generic list
Documentation is organised into packages by type of work or activity, so each subcontractor is asked for exactly what concerns them. Nobody ever completes a generic list.
Expiry does not depend on someone checking a folder
The system warns a week before expiry, warns on the day and marks the document as lapsed the day after. The access light does not stay green out of inertia.
This is handled by contractor coordination, alongside the document manager and the visitor log for controlling who comes in.
The modules your company needs
Start with whatever hurts most today and add the rest when you need it. No data is ever entered twice.
Warehouses, stock and manufacturing
Real-time multi-warehouse stock, locations, stock counts, transfers and traceability by batch or serial number, connected to purchasing and sales.
Find out moreCompliance and documents
An anonymous whistleblowing channel, a harassment protocol, coordination with your contractors, a document manager with expiry alerts, document signing and a visitor log.
Find out moreERP · Purchasing and sales
The complete purchasing and sales circuit with document traceability, expenses from your phone and profitability reports, connected to stock and accounting.
Find out moreProjects and construction
Contracts, phases, work reports, scheduling and time allocation, so you find out a project is eating its margin while you can still fix it.
Find out moreHR and time tracking
Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.
Find out moreClearing things up
Frequently asked questions
Answers to what we get asked most.
Can we import the estimates we already have in BC3?
Yes. The BC3 file comes in with its chapters, items and measurements exactly as they are, so the estimate you already prepared in your measurement software becomes the cost structure of the job without retyping it.
Does it handle subcontractor documentation (contractor coordination)?
Yes, and not just from the company: documentation is required from every worker, vehicle and machine entering the site. The system warns a week before expiry, warns on the day it expires and marks the document as lapsed the day after, so the access light does not stay green out of inertia.
When do we find out a job is going over budget?
As it is booked. Hours, materials and third-party work load onto the item they belong to as soon as they are recorded, and the job record sets planned against actual. There is no need to wait for the close to see where the margin is going.
How do workers clock in if the site has no office?
With a QR code placed on site or from a phone with geolocation. In both cases the clock-in proves presence at the right job, and those hours feed both the mandatory working time record and the labour cost of that job.
Can monthly valuations be produced from the system?
Yes. What has been executed is measured against the same items as the imported budget, so the monthly valuation comes out of the job instead of being rebuilt on a separate sheet, with the risk of mismatch that carries.
Is it for small refurbishments too or only for large works?
It serves both, because each project type defines its own phases and statuses. A refurbishment opens with two phases and a short budget, and uses the same control of hours, materials and reports as a job with chapters and valuations.