Pre-payroll

Closing the month usually means gathering by hand what is scattered across four places and a notebook: one person's overtime, another's per diems, the sick leave that started mid-week, the night premium for whoever covered the night shift. It is slow work and it is where the errors that have to be fixed in next month's payroll creep in.

Here the items come out calculated from data the system already holds, with their daily detail visible so any figure can be justified to whoever questions it. They are reviewed and adjusted from a single screen, and the closed month is exported in the format your adviser uses.

It does not replace payroll and does not try to: it prepares exactly what your payroll provider needs to receive, which is precisely the part done by hand today.

Month-end close

Gathering by hand what the system already knows

This is how most companies close the month: somebody opens time tracking to pull the overtime, checks work records for per diems, looks at the calendar to see which days were public holidays, asks the supervisor who covered Saturday night, and puts it all into a spreadsheet to send to the payroll adviser.

It is slow, it has to be repeated every month, and it is where the errors that later get corrected in the next payslip creep in, with the awkward conversation that entails.

Pre-payroll does that job: it pre-calculates each employee's items day by day from data already in the system (clock-ins, shifts, approved leave, work records, working calendar) and applies the amounts according to the collective agreement and each person's terms.

Review and adjust

One screen, with the daily detail behind every figure

What is calculated is not accepted blindly: it is reviewed. Every employee and every item sit on the same screen, and each amount can be opened to see which days it comes from and why.

That matters for a very practical reason: when a worker questions a premium or the payroll adviser asks about a figure, the answer is the detail, not "the system says so". And if something needs adjusting (a one-off agreement, a correction, an item that is not calculated automatically) it is adjusted right there, on the record.

What gets pre-calculated

Regular and overtime hours, from the planned shift and the actual clock-in.
Premiums for night work, public holidays, rotating shifts or whatever your agreement sets.
Per diems and travel coming from work records and expenses.
Exceptions: sick leave, authorised leave, absences and their effect on the month.

With your payroll adviser

It does not replace payroll: it prepares what you send them

Worth stating plainly because it is the most common question. Payroll is still produced by whoever produces it today, with their software and their responsibility. What changes is what they receive: instead of a hand-gathered sheet with whatever somebody managed to collect, they get the closed month with its items calculated and justified.

The close is exported in the format your adviser uses, and the resulting payslips can be imported back to analyse salary cost per employee, department and period.

The real benefit is not just time: it is that transcription disappears. Every figure copied from one place to another is a chance to get it wrong, and in payroll mistakes are paid for twice, in money and in trust.

See pre-payroll in a demo

Clearing things up

Frequently asked questions

Answers to what we get asked most.

Does pre-payroll replace my payroll adviser?

No, and it does not try to. Payroll is still produced by whoever produces it today; what changes is what they receive: the closed month with its items calculated and justified, instead of a hand-gathered sheet with whatever somebody managed to collect.

Which items does it calculate automatically?

Regular and overtime hours from the planned shift and actual clock-in, night, public holiday or rotating shift premiums, per diems and travel coming from work records and expenses, and exceptions such as sick leave, authorised leave and absences with their effect on the month.

Can I see where each amount comes from?

Yes, each item opens up to show the daily detail behind it. That is what lets you answer when a worker questions a premium or the adviser asks about a figure, instead of replying that "the system says so".

How is the month sent to the adviser?

The closed month is exported in the format your adviser uses. The resulting payslips can be imported back to analyse salary cost per employee, department and period.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.