Biometric Clock-in

It answers one specific problem: clocking in for a colleague. With a card or a code, the record says somebody clocked in, not who; with biometric identification, the record is unquestionable and stands as evidence if it ever has to be produced.

Terminals are installed at entrances and upload clock-ins to the system automatically, so the information reaches pre-payroll and reporting by the same route as that of anyone clocking in from a browser or a phone. They can also be used for access control, restricting areas by profile.

This is worth stating plainly because it affects any rollout: biometric data is special category personal data, so using it requires a proportionate justification, informing the workforce and considering the least intrusive alternative. That is why this is an optional module and not the default way to clock in: it goes where the activity calls for it.

The problem it solves

A record shows somebody clocked in; you need to know who

With a card, a code or an app on a shared phone, the record proves a clock-in happened, not that this person made it. When a discrepancy arises (and in time tracking they do) that distinction is everything.

Biometric identification closes that gap: the terminal recognises the person at the moment of clocking in, and the resulting record is unquestionable for both the company and the worker. In activities where hours are the basis of pay or of the service, that certainty prevents disputes that otherwise end in a claim.

Terminals are installed at entrances and upload clock-ins automatically, so the information reaches time tracking and pre-payroll by the same route as that of anyone clocking in from a browser.

Access control

The same terminal controls who goes where

Beyond working time records, terminals can be used for access control, restricting areas by each person's profile: warehouse, server room, cold rooms, laboratory or any area that should not be open to the whole workforce.

It is the same infrastructure solving two things usually bought separately, with an added benefit: who accessed each area and when is logged in the same system that holds the rest of your personnel information.

For sites with frequent visitors, this pairs with the visitor log, which documents anyone entering who is not staff.

Before installing it

What to be clear about with biometric data

Worth stating plainly because it shapes any rollout: biometric data is special category personal data, with reinforced protection. That does not prevent its use, but it does require judgement.

In practice, before installing biometric terminals a company should:

Justify proportionality: why clocking in by card or from a browser is not enough in this specific case.
Inform the workforce and their representatives about what is involved, what for and how long the data is kept.
Assess the least intrusive alternative and record that assessment.

That is why this is an optional module and not the default way to clock in. It goes where the activity calls for it, and everyone else keeps clocking in from a browser or a phone with no difference in the outcome.

Discuss your case with us

Clearing things up

Frequently asked questions

Answers to what we get asked most.

What does it add over clocking in with a card?

With a card or a code, the record proves a clock-in happened, not that this person made it. Biometric identification closes that gap and makes the record unquestionable for both the company and the worker.

Can the terminals be used for access control?

Yes, restricting areas by each person's profile: warehouse, server room, cold rooms or any area that should not be open to the whole workforce. Who accessed and when is logged in the same system.

What should I consider about biometric data?

It is special category personal data with reinforced protection. Before installing, you should justify proportionality (why a card or the browser is not enough in that case) inform the workforce and their representatives, and assess the least intrusive alternative on the record.

Does the whole workforce have to clock in this way?

No. It is an optional module installed where the activity calls for it, and everyone else keeps clocking in from a browser or a phone. All clock-ins reach the same record, so there is a single report.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.