CVs and Recruitment

The CVs a company receives usually end up in the downloads folder of whoever opened the email, and there they cease to exist. When a vacancy opens six months later, the process starts from scratch with a job ad, even though the right profile had already written in March.

Here candidates are stored with their details, experience and labels, so the first place you look when a need arises is inside. Each process carries its stages (screening, interviews, test, offer) with their status and comments, so anyone on the team can see where each application stands without asking.

And when somebody joins, their details move into their employee record without being retyped, with the contract, the job documentation and the induction training linked from day one.

The candidate database

The CV that arrived in March and nobody can find in October

The CVs a company receives almost always end up in the same place: the downloads folder of whoever opened the email. When a vacancy opens six months later, the process starts from scratch with a job ad, even though the right profile had already written in.

Here candidates are stored with their details, experience, qualifications and whatever labels you want to give them, so the first place you look when a need arises is inside. It is the cheapest and fastest way to fill a role, and the one almost nobody uses for lack of anywhere to search.

Speculative applications stop being an email you acknowledge and forget: they enter the database with their date and their source, ready to show up in the next search.

The process

Knowing where each application stands without asking

Every recruitment process carries its stages (screening, phone interview, technical interview, test, offer) with each candidate's status, comments and who assessed them.

That clears up the usual mess when several people are involved: two interviews with the same candidate because nobody knew it had already happened, assessments living in the head of whoever interviewed, and candidates left for weeks without a reply because everyone assumed somebody else was answering.

That last point matters more than it seems. A recruitment process is also somebody's first impression of the company, and silence is remembered.

Onboarding

From candidate to employee without typing anything twice

When somebody accepts the offer, their details move into their employee record without being re-entered. And that is where it shows that recruitment does not live in a separate tool: everything needed for them to start work is already linked.

The contract with its type, hours and dates.
The job documentation with its duties and hazards.
The PPE and workwear that role requires.
The induction training and the mandatory courses for the role.
Their access to the employee portal from day one.

Onboarding stops being a mental checklist somebody runs through from memory and becomes a process with defined steps.

See recruitment management in a demo

Clearing things up

Frequently asked questions

Answers to what we get asked most.

What happens with speculative applications?

They enter the candidate database with their details, experience, date and source, instead of sitting in the downloads folder of whoever opened the email. When a vacancy arises, the first place you look is inside, which is the fastest and cheapest way to fill it.

How is a process with several interviewers tracked?

Each process carries its stages (screening, phone interview, technical interview, test, offer) with each candidate's status, the comments and who assessed them. No more duplicate interviews or assessments that exist only in the interviewer's head.

What happens when somebody accepts the offer?

Their details move into their employee record without being retyped, and from there their contract, job documentation, the PPE their role requires, induction training and portal access from day one are all linked.

Can I search the database by profile?

Yes, by experience, qualifications and whatever labels you gave each candidate. That is what turns the CVs you receive into an asset instead of archived emails nobody ever opens again.

HR and time tracking

Time records, shifts, holidays, payroll preparation, contracts and training in one place, with an employee portal and everything documented for an inspection.